Overall methodology

The project overall objective was to reinforce the capacities of public administrations at regional and sub-regional level within the territories covered by SHERPA to improve energy efficiency in their public buildings’ stock. To do so, a transnational, holistic and peer-to-peer model has been developed to work on the main barriers related to EEB strategies in public buildings, namely: governance structures; information gathering and usage; awareness and training of responsible staff; and financing of actions.

The model has first been tested within the partner regions and some of their municipalities (WP3). Later, the transferring (WP4) and capitalisation (WP5) process has involved further municipalities of these partner regions as well as the associated partner regions and some of their municipalities.

100 EEB projects in public buildings belonging to regional or local governments among the partner regions has been developed during the testing phase. The capitalisation phase entailed another 100 EEB projects in public buildings belonging to other municipalities within partner regions or to regional and local governments within the associated partner regions.

Testing phase

The aim of this work package was to test and implement a holistic, transnational and peer-to-peer approach based on four key performance elements related to EEB strategies, namely: governance; information; awareness and training; and financing. 

The idea was to test the model using sample of 1000 public buildings belonging to regional or local governments across the 8 partner regions involved in SHERPA, among which 100 public buildings have finalised EEB projects with financing at the end of SHERPA duration.

At the same time, these buildings served to develop a learning-by-doing training and awareness process involving the people responsible for the buildings within each partner region and to identify the best financing scheme to implement the cost-effective EEB measures.

The public administration partners provided access to and information from their buildings to undertake the testing. CIMNE has adapted their existing IT big data solutions to handle data inputs and provide insight based on the analysis. CRES and IVE participated in this work providing additional expertise to CIMNE and support to the public administrations. The 8 partner regions participated in the four pilot activities and in general in all the testing process in order to integrate the knowledge generated in their own regional strategy.

The four fields of intervention and test were selected considering the main barriers that public owners, managers, planners and designers of public buildings face when dealing with EEB projects.

Transferring phase

The aim of the transferring phase was to ensure results from the testing phase are transferred to as many municipalities and regions as possible within the SHERPA territories and further across the Mediterranean area for them to know about SHERPA and be aware of the possibilities to implement EEB projects in public buildings.

This transferring phase has been based on the preliminary study carried out during the testing phase, which output has been a roadmap document to develop and implement EEB strategies, and on the evaluation of the pilot activities’ results.

The transferring phase has produced three main outputs, namely: 

- a Transferring Plan to coordinate corresponding activities and events

- a global event open to participants all over the Mediterranean area -organised by Regione Lazio- to spread SHERPA’s results as much as possible

- one national seminar in each country covered by the SHERPA consortium

SHERPA Associated Partners -mainly Covenant Supporters or Coordinators within the Covenant of Mayors initiative- has been of great help to maximize the number of regions and municipalities attending the events and seminars.

Additionally, one of the consequences of the transferring was to engage all SHERPA partner and associated partner regions in the Covenant of Mayors initiative as Covenant Supporters or Coordinators if not already the case.

 

Capitalisation phase

The aim of this phase was to ensure the capitalisation of SHERPA’s results, together with other EU, National, Regional & Local programmes all over the Mediterranean area. The idea was to build on the link between regional and local levels established during the testing phase, with invaluable contributions from project partners such as the CPMR and associates such as Latin Arc, which could spread results over the Mediterranean area through policy recommendations, Memorandum of Understanding, agreements as well as implementation of EEB regional & local Policy Agreements (140) and projects in public buildings (100).

An online Capitalisation Forum has also been established to maximise participation in several regional capitalisation workshops. This produced jointly and consequently Policy Recommendations, a Memorandum of Understanding, a set of capitalisation toolkits for regions and municipalities to know about existing methodologies, and experiences and results on EEB in public buildings over the EU/Mediterranean. Finally, all EEB projects developed in SHERPA (100 buildings during the testing phase and 100 during the capitalisation phase) has been integrated into a Joint Action Plan, has been approved in a Final Agreement with the endorsement of the CPMR Intermediterranean Commission’s General Assembly at the end of the project.

Communication

SHERPA’s communication and dissemination strategy aimed to develop and implement an integrated Communication and Dissemination Plan to satisfy SHERPA’s external and internal communication needs through the exploitation of effective communication tools. The communication and dissemination plan has also contributed to the results-orientation characterising SHERPA.

The two main objectives of the project’s communication strategy were: 

1. Increasing awareness and knowledge of local and regional governments and key identified targets groups on the holistic approach implemented in the SHERPA pilots, for the development and implementation of EEB strategies at regional and local level.

2. Creating a common consensus and a multiplier effect at territory, transnational and 2.1 horizontal communication and capitalisation activities level on the SHERPA outcomes and solutions.

Specific objectives of the communication and dissemination strategy were: 

- Supporting and promoting the understanding and practice of EEB plans and strategies in the SHERPA's territories and the MED area by creating a general climate-of-support through which regions and local governments could enhance their EEB capabilities so that decision-makers and technicians are informed of the essentials of and methodologies for EEB;

- Establishing and implementing a well-focused communication and dissemination plan that has up taken all possible and appropriate dissemination channels and means also exploiting the immense collaboration and open deliberation capabilities provided by contemporary social networking;

- Promoting the approaches, methodologies, resources and findings of SHERPA to the target groups;

- Establishing at the same time a live mechanism of interaction between all relevant stakeholders (through platform/forum/networking, etc.);

- Stimulating the active involvement of and/or synergy with the identified target groups;

- Establishing a multi-dimensional dissemination approach that has addressed all relevant target groups and raise public awareness among them of the SHERPA results.

This has been achieved by:

- Widely disseminating the project’s results – both outputs and developed tools – towards the relevant target groups that have benefited from the SHERPA results (owners, managers, planners and designers of public buildings, building users, SHERPA Associated Partners Forum, SHERPA Capitalisation Forum, ESCO, as well as the general public).

- Establishing an internal project communication to ensure the involvement of all partners and a proper sharing of information.